P.O. Box 716     Merced, CA  95341

(209) 722-3266

 

RENTAL RATES & POLICY

 

The purpose of this “use policy” is to assure the renters and the management of their requirements and responsibilities.

 

The Merced Theatre consists of an upstairs lobby with restrooms, downstairs lobby with restrooms, concession stand, ticket booth, theatre seating for approximately 300 people, 450 square foot stage, and marquee lighting.

 

RENTAL RATES PER DAY

 

 Lobbies - 1st and 2nd floor                            $300.00

Theatre 2                                                     $150.00

Theatre 2 and lobbies                                   $450.00

Concession stand                                         $50.00

 

APPLICATION PROCEDURES:

 

a)     All applicants are required to complete an application.  Applications must be approved by the Merced Theatre Foundation. All renters must pay a $100.00 non-refundable deposit at the time of approval of application to hold a date, with the remainder of rental fees due two weeks prior to the event.  If all rental fees and deposits are not paid by the date due, the event is subject to cancellation.

 

b)    A $250.00 security/cleaning deposit is required and due two weeks prior to the event.  The deposit will be fully refunded within 30 days if the area rented is returned in the same condition as received.  Should the area rented require cleaning or replacement of damaged items, these fees will be deducted from the security deposit.  Should the deposit not be sufficient, renter is liable for additional costs.

 

c)     No smoking or use of any tobacco of any kind is permitted.  No open flames (i.e. candles) are allowed pursuant to State Fire Marshall codes.

 

d)    Hours of operation will be 9:00 a.m. – 11:00 p.m.  The Theatre is locked by 12:00 a.m. with no exceptions.  It is the renter’s responsibility to clean up all food, beverages, decorations, trash, etc., and to remove such items from the facility.  All trash is to be removed and placed in trash receptacle outside the building.

 

e)     Prior approval of management is required for alcoholic beverage service.  No alcoholic beverages are to be served for any youth oriented event.  Renter is responsible for obtaining any permits or licensing required to serve alcoholic beverages.  No illegal activity is allowed on premises.  Merced Theatre Foundation retains the right to cancel contract should any illegal activity occur.

 

f)      All equipment, supplies, etc. must be removed from the facility immediately following the event.  The Merced Theatre Foundation reserves the right to remove all remaining articles from premises and have them stored at the owner’s expense.  Should such equipment or supplies not be claimed within 6 weeks, the Theatre Foundation reserves the right of said equipment and will dispose of, as necessary.

 

g)     Any signs or decorations to be attached by tape.  No nails or tacks to be used on walls.  Decorations must be fire resistant.

 

h)     Rental of the concession stand does not include use of the popcorn machine, soda dispensers or Merced Theatre concession supplies.

 

i)       Use of the marquee to announce an event or other related information is included in the rental cost of the Theatre and lobbies.  Rental events will be listed on one marquee side panel, just prior to the event.  The length of marquee wording is limited to three lines and subject to letter availability.  The marquee may be rented to display a message separate from a rental event (non-commercial use only) for $100/week.  All marquee wording is subject to approval by the Merced Theatre Foundation.

 

j)       Renters may be allowed access to the building one day prior to their event for setup if the facility is not rented and available.  Setup of the event is not included in the rental time.  One hour after the event is allowed for clean up.  This is not included in the rental time.  Any other arrangements to be approved by the Merced Theatre Foundation.

 

k)     Security will be required for some events at a ratio of 1 security guard per 100 people.  Renters must retain the services of a licensed security firm approved by the local police department with a copy of the certificate of security provided to Merced Theatre Foundation two weeks prior to the event.  Security shall be in place at time of commencement of gathering with no exceptions.  Should security not be in place at commencement of gathering, we retain the right to cancel or withhold entry until such adequate security is in place.  Request for waiver of this requirement will be considered on an individual basis.

 

l)       LIABILITY INSURANCE:  Renters of the facility shall procure and maintain, at their own expense and for duration of the event concerned, comprehensive general liability and property damage insurance, against all claims for injury against persons and damage to property, which may arise for, or is connected with the use of the facility by the renter, its agents, representatives or employees, in the amount of $1,000,000.  Proof of insurance shall be provided to the Merced Theatre Foundation and is due two weeks prior to the event.       General liability insurance shall name the Merced Theatre Foundation, Inc. as additional insured regarding all activities held at the Merced Theatre during, prior to and after the event of which the facility is rented.  If liquor is to be served, liquor liability insurance in the amount of $1,000,000 is required and must be shown on the certificate of insurance.

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